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The Team Workplace Pressures Risk Assessment Tool provides a structure for managers to explore work pressures within their teams. It is designed as a proactive tool to:

• Take a wider look at the team and identify areas that could be of concern (areas of excessive pressure or other difficulties)
• Enable managers to identify foreseeable risks to the team
• Implement a proactive action plan

The Team Workplace Pressures Risk Assessment  is based on the . Six key areas of work are identified that are, if not managed, associated with work-related stress. Stress is defined as an adverse reaction to excessive pressure (HSE). It is not in itself a medical condition but, if not controlled, it can result in illness and sickness absence. Managers should also refer to the University’s Managing Mental Wellbeing and Stress at Work Standard. The Stress Indicator Tool (SIT) is an online survey tool that larger teams can use to help identify workplace stressors and plan improvements.

Although completing risk assessments is a management responsibility, managers should involve their team in the process to ensure that they can convey their perceptions of work pressures and help identify workable solutions. 

If a manager identifies that a colleague in their team is feeling stressed, or has raised work-related pressures or concerns, there is a structured process in place to support colleagues with the aim of identifying triggers and implementing reasonable adjustments. Please remember, where there is a concern raised regarding work pressures, completing this risk assessment is a legal requirement to assess and take steps to reduce the risk.

There are different circumstances when a manager should be asking an employee to work with them on an individual Employee Workplace Pressures Risk Assessment:

1. An employee reports that they are struggling to cope / feeling stressed;
2. An employee is absent from work due to stress. This discussion will form part of the plan to safely return the employee to work;
3. As part of a recommendation from Occupational Health where Occupational Health feel that the employee would benefit from this level of support.

The Employee Workplace Pressures Risk Assessment is based on the Health & Safety Executive’s Management Standards.  This assessment is based around a conversation with the employee to try and establish the underlying reasons/root cause(s) of their pressures of concerns. The employee and manager (or chosen representative) will identify which areas to focus on based on the employee's responses to questions.

There is further Guidance for the Completion of the Workplace Risk Assessment‌.

Completing an Employee Workplace Pressures Risk Assessment will:

• Help identify causes / triggers for how the employee is feeling to ensure that managers, can focus on finding suitable solution
• Encourage managers and employees to talk in a structured way about how the employee is feeling;
• Agree a planned set of interventions (reasonable adjustments) for the manager and employee;
• Enable managers to arrange follow up meetings to continue to support the employee.
• Help to ensure employees are well and healthy and able to work to their full potential

Manager Training

The Supporting the Mental Health of Your Team training is part of our ongoing commitment to ‘Our People’ as part of Strategy 2030. This training plays a vital role in supporting line managers in gaining skills and knowledge to be able to support their teams to thrive and fulfil their duties in terms of supporting their teams’ wellbeing. This training is bespoke to the University, and is informed by HSE best practice, subject matter experts and clinical research by Exeter Academics. The training covers:

• The role you play in supporting the mental wellbeing of your team and why this is so important
• How to recognise and respond to stress and mental ill health 
• Applying the Health and Safety Executive (HSE) “Management Standards” to your workplace  
• Developing a compassionate, inclusive and culturally sensitive leadership style

As a follow-on from the above training, managers are also encouraged to attend the Support the mental wellbeing of your team bitesize training. The session will:

• Cover the practical skills required to support your team's mental wellbeing
• Include completion of the Employee Workplace Pressures Risk Assessment
• Look at the skills required to hold sensitive conversations about mental health, including empathy and active listening
• Provide an opportunity to explore any anxieties about this aspect of your role.

Change, however large or small, can have an impact on the wellbeing of both individuals and a team as a whole. It's important to assess the impact of any proposed change on wellbeing. You can do this by using the Wellbeing Impact Assessment.

To encourage and support an environment within the University that prevents ill-health and injury, the Health and Safety team have produced on how to set up your workstation.