国产传媒

Web 国产传媒 Training

Adding a document title and subject when creating a new PDF

We've provided instructions below for:

We do not recommend the use of PDF Creator to create PDFs intended for our websites. If you need instructions for another program please email the web team at digitalteam@exeter.ac.uk.

See also: how to add or edit a document title in an existing PDF.

Word

Adding a document title (required)

  1. Open your document in Word.
  2. Go to 'File', then 'Info'.
  3. On the right side of the Info screen, you'll see a list of attributes under the heading 'Properties'. One of these attributes is 'Title', which will say 'Add a title' next to it (if it hasn't already been added). Click on the 'Add a title' text and it will turn into an editable text box. Enter your document title here.
  4. Save.

Editing the subject field

The subject field is optional. Read more about why you might include a subject.

  1. At the bottom of the 'Properties' panel (see instructions above for the location of the panel), click 'Show All Properties'.
  2. The list will expand to include a 'Subject' field that you can edit.
  3. Click 'Save'.

Updating your document

If you later change the title at the top of your first page, remember to update this embedded title too before you regenerate the PDF.

There is a technique, however, that makes this step unnecessary.

  1. Before typing your page title, go to Insert.
  2. In the Text group, click on 'Quick Parts', go to 'Document Properties' and then 'Title'. This will insert a 'title block' into your document.
  3. Type your title into the title block.
  4. This title, in the title block, will automatically synchronise with the title you see listed in Properties, so you won't need to update it in both locations.

Generating a PDF from Word

Please follow the instructions for generating a PDF from a Word document to ensure that the document title and any subject field will automatically be embedded. There are various ways of creating a PDF from Word but not all of them result in accessible PDFs.

PowerPoint

You can't set the document title using the web version of PowerPoint – you'll need to use the desktop version.

  1. Open your presentation in PowerPoint.
  2. Go to 'File', then 'Info'.
  3. On the right side of the Info screen, you'll see a list of attributes under the heading 'Properties'. One of these attributes is 'Title', which will say 'Add a title' next to it (if it hasn't already been added). Click on the 'Add a title' text and it will turn into an editable text box. Enter your document title here.
  4. Save.

Editing the subject field

The subject field is optional. Read more about why you might include a subject.

  1. At the bottom of the 'Properties' panel (see instructions above for the location of the panel), click 'Show All Properties'.
  2. The list will expand to include a 'Subject' field that you can edit.
  3. Click 'Save'.

Generating a PDF from PowerPoint

Please follow the instructions for generating a PDF from a PowerPoint presentation to ensure that the document title and any subject field will automatically be embedded. There are various ways of creating a PDF from PowerPoint but not all of them result in accessible PDFs.

InDesign

  1. Go to 'File', then 'File Info'.
  2. A 'Description' tab will be displayed, which contains the 'Document Title' and 'Subject' fields. The document title is required whereas the subject field is optional – read more about why you might include a subject.

When generating your PDF (via export to PDF), make sure that 'Include Document Metadata' is checked.